medal cast for Cecil Calvert, 1632 Maryland State Archives
Reference & Research
350 Rowe Boulevard
Annapolis, MD 21401
MD toll free (800) 235-4045
or (410) 260-6400
fax: (410) 974-2525
Directions and Hours

Permissions Information and Service Fees for Images from the Maryland State Archives' Special Collections & the State-Owned Art Collections

Digital Prints: The Maryland State Archives' prints are made from high-resolution digital images. Colors are carefully matched against original maps, documents, paintings and works on paper to ensure accurate reproduction. These reproductions are made in-house by our digital imaging specialists, using either the Epson Stylus Photo 2200 printer or the Epson Stylus 9600 Ultrachrome large format color printer which employ one of the most archival ink sets available. The Archives no longer offers traditional photography services.

We are able to make reproductions up to 44" wide and prints can be made to patrons' specifications on the following premium Epson papers: Matte; Glossy Photo Paper; Heavyweight Glossy Photo Paper; Premium Luster Paper; Somerset Velvet (100% cotton rag) Paper; canvas; and poster board.

Ordering information:  Most of the maps, photographs, paintings, and works on paper in the collections of the Maryland State Archives can be reproduced. Images of the maps reproduced in The Maryland State Archives Atlas of Historical Maps of Maryland, 1608-1908 (2003) are available for purchase.

Click here to browse the Maryland State Archives collections of historical maps.

Click here to browse the Works on Paper collections of the Peabody Art Collection.

Click here to browse the state-owned art collections

Click here to browse a selection of historical photographs in the Archives' Special Collections.

Image Fee Schedule:

Fees For Black and White and Color Digital Prints
(for images already digitized)

Image Size  Price (all papers except cotton rag, posterboard or canvas) Prints on 100% cotton rag, posterboard or canvas
Up to 19" on longest edge $ 25.00 $40
Between 19" - 30" on longest edge $ 75.00 $100
Between 30" - 44" on longest edge $125.00 $150

In order to maintain accurate reproductions of any given medium, a specific type of high quality paper must be used.                     

Recommended papers for photographic prints:  glossy, luster and matte

Recommended papers for maps and works on paper: 100% cotton rag or glossy, luster and matte

Recommended papers for paintings: canvas                 

To receive a digital image(s) from the Maryland State Archives: $25.00

    Note: This fee does not preclude any applicable scanning or rights and reproductions fees that may be associated with a particular order.

Fees for scanning from original materials:

The Maryland State Archives can scan cartographic, photographic, or other original material from the Archives' collections upon request. However, it is recommended that you search the Web site first to determine if the item currently exists in digital format. More material is being put into digital format all the time, so if you can't find the image you are looking for online, please contact the Archives.

    Scan from original cartographic material, up to 36": $45.00

    Scan from all other original material (if available): $25.00

Rush Charges: Please note that scanning and image orders will take 2 – 4 weeks to fulfill. If an order is needed sooner, please contact the Archives. Rush charges may apply.

Transmission of digital images:

E-mail (for orders of 1-2 images only, depending on ability to receive attachments up to a total of 10 MB): $25.00 (If not possible, an additional $50 charge will be assessed to furnish images onto CD-Rom.)
CD-ROM (for images larger than 10 MB and all orders of 3 or more images)

Rights & Reproduction Fees: 

There is a one-time rights fee of $75.00 per item for publication and/or commercial use of all Artistic Properties & Special Collections materials including photographs, maps, documents, and artifacts. Commercial uses include, but are not limited to, advertising, posters, brochures, newspapers, periodicals, websites, books, videos, and all other media both electronic and traditional. Use of an image on a book cover will incur additional fees, depending on the print run. Please contact the Archives for details.

"One-time rights" is defined as use of the image in one edition of a publication in any single media.  For example, if you are contemplating a subsequent edition of a publication in any media you will need to reapply for rights.

The Archives provides a reduced rate for rights and reproduction use for non-profit organizations of $25 for one-time use. Organizations must be able to provide proof of non-profit status on request.

Once approved, you will be sent a letter granting permission and providing correct citations.  Correct citations are required in all media. Some items in our Special Collections may have additional usage fees or special permissions required by the donor. In most cases, these restrictions are clearly indicated at the time you make your selection. You will advised on how to proceed if additional permissions are required.

Return to Introduction Page for Links to Rights and Reproduction Permission Form

Return to Introduction Page for Links to Payment Forms for images, scanning, and rights and reproduction fees

Questions regarding Archives' collections and services should be directed to the Reference Services Department at: or go to Reference Services homepage.

This web site is presented for reference purposes under the doctrine of fair use. When this material is used, in whole or in part, proper citation and credit must be attributed to the Maryland State Archives. PLEASE NOTE: The site may contain material from other sources which may be under copyright. Rights assessment, and full originating source citation, is the responsibility of the user.

Tell Us What You Think About the Maryland State Archives Website!

[ Archives' Home Page  ||  Maryland Manual On-Line  ||  Reference & Research
||  Search the Archives   ||  Education & Outreach  ||  Archives of Maryland Online ]

Governor     General Assembly    Judiciary     Maryland.Gov

© Copyright March 27, 2012 Maryland State Archives