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Death Records
rev. June 2005

Certified copies of death certificates after 1968 are available from:

Department of Health and Mental Hygiene, Division of Vital Records
Reisterstown Plaza, 6550 Reisterstown Road
Baltimore, MD 21215
Phone: 410-764-3038 (recording 24 hours, with menu options)

To order a death certificate from the Department of Health and Mental Hygiene with a credit card call:
410-764-3167; 410-764-3160; 410-764-3170; 410-764-3174; 410-764-3189; 410-764-3181
Fax: 410-358-0738
Web site: http://www.vitalchek.com/provider_overview.asp

Please review the Archives' policy for ordering birth and death records.
 
Colonial Death Records Parish
Registers 		County Circuit Court 1865-1884 Baltimore City 1875-1972 County Records 1898-1972 State Records
1972-1994 		How to find Death Records
Death Record Indices at the Maryland State Archives
Miscellaneous Vital Records References from Archives' Collections

Colonial Death Records and Parish Registers

In 1654, Maryland's General Assembly passed An Act Concerning a Register of Births Marriages & Burialls:

    "The Names of all that shall be . . . burried within the Province shall be Exhibited to the Clarke of Every Court who shall keep a Iust Register thereof who shall be allowed five pounds of Tobacco as a ffee due to him for Every such Regist'r. made and kept" (Chapter 16, Acts of 1654).
Although the General Assembly modified this law several times between 1654 and 1695, the essential part of it remained the same. The law required inhabitants of the province to bring notice of all burials to the clerk of their county court. The clerk would then record the name of the deceased and the date of death in a register. Arranged chronologically, the registers were self-indexed to make searching for a particular name easier. Only a few of these old registers are available today:
 
  In 1695, the General Assembly passed a law called An Additional Act to the Act of Religion (Chapter 1, Acts 1695) which transferred the responsibility of registering burials to the Clerks of the Protestant Episcopal Vestry:
    ". . . every clerk of each respective vestry within this Province shall . . .provide a good Substantiall and dureable Booke whose leaves shall be parchment wherein he shall register in a fair Legible hand the names Sir names & places of habitation or aboad together with the Respective dates of the day, month & year of our Lord of the . . . Buriall. . . ."
For a short time, the clerks of the county courts continued to register burials concurrently with the clerks of the vestry. By the early 1700s, the registration of all burials, regardless of a person's denomination, was the sole responsibility of the Protestant Episcopal Church. Because of this law, the main source of death or burial records for the colonial period is church records. Although the Protestant Episcopal Church was the government sanctioned church in Maryland during the colonial period, churches of other denominations (such as Catholic, Quaker, Methodist, and Lutheran) existed as well. Like the Protestant Episcopal churches, these churches recorded the deaths and burials occurring among their members. The 1695 law lost its effect in 1776 when Maryland enacted its first constitution. Most churches, however, continued the practice of registering burials through the nineteenth and into the twentieth century.

The Maryland State Archives holds church records for many churches in Maryland. Please see the Religious Records Project for a list of church records available at the Archives. Another good resource is Edna A. Kanely's book Directory of Church Records in Maryland, published by Family Line Publications. This book lists Maryland churches, the extant records, and the institutions that hold the records. It is important to note that the records for some churches have been lost or destroyed over time. Also, not every Marylander was associated with a church, and therefore the deaths and burials in his or her family may never have been recorded at all.

The Maryland State Archives holds card indexes to the early civil death records described above and to some church records:

    (Bible and Tombstone Records, Index)
    MARYLAND INDEXES var.d. [MSA S1406, Index 32]

    (Church Records, Death and Burial Index)
    MARYLAND INDEXES 1686-1958 various dates for 13 churches [MSA S1402, Index 29]

    (Death Record, Index)
    MARYLAND INDEXES, 1648-1720, 1865-1880, 1898-1918, incomplete [MSA S1404,Index 31]

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County Circuit Court Death Records 1865-1884

The next attempt by the Maryland General Assembly to make the registration of deaths a civil matter occurred in 1865 with the passage of An Act to provide for the Registration of Births, Marriages, and Deaths (Chapter 130, Acts of 1865). This law required that all deaths be registered at the county circuit court. According to the law, the court clerks were to record "the date of the death, the name of the deceased, the sex, the color, the condition, (whether single, widowed or married,) the age, the residence, the occupation, the place of death, the place of birth, the names and place of residence of the parents, the disease or cause of death, the place of burial and the date of record." (Chapter 130, Acts of 1865). The records were arranged alphabetically by the first letter of the surname and then chronologically.

A number of death registers were begun by the court clerks, but compliance with the law was poor. Very few Marylanders bothered to register burials with the circuit court, so present day researchers must still rely on church records for this time period. The Archives holds the following death record registers for the counties listed below, although many of them contain only scattered entries. In addition researchers should check for recently transferred records, which have not been accessioned.

    (Death Record)
    ALLEGANY COUNTY CIRCUIT COURT 1865-1882 [MSA T2007]
    ANNE ARUNDEL COUNTY CIRCUIT COURT 1865-1880 [MSA C61]
    CAROLINE COUNTY CIRCUIT COURT 1865-1884 [MSA C499]
    CHARLES COUNTY CIRCUIT COURT 1865-1866 [MSA T2151]
    FREDERICK COUNTY CIRCUIT COURT 1865-1881 [MSA C778]
    HOWARD COUNTY CIRCUIT COURT 1865-1878 [MSA C971]
    KENT COUNTY CIRCUIT COURT 1865-1871 [MSA C1049]
    PRINCE GEORGE'S COUNTY CIRCUIT COURT 1865-1866 [MSA C1196]
    ST. MARY'S COUNTY CIRCUIT COURT 1865-1867 [MSA C1576]
    WASHINGTON COUNTY CIRCUIT COURT 1865-1867 [MSA C1945]
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Baltimore City Death Records 1875-1972

In 1874 Baltimore City's Mayor and City Council passed an ordinance for the registration of deaths in the city. The ordinance required that the Commissioner of Health record the "full name of the deceased, color, sex, age, married or single, occupation, birthplace, date of death, cause of death, when a minor, the name of the father and mother, ward, street and number of house, date of burial, date of certificate, date of registration" (No. 86, Ordinances of 1874). The early certificates also include the names of the attending physician and the informant, as well as date and place of burial. In 1903, the city revised the form to include the date of birth and the place of residence of the deceased. In 1919, the form was again revised to include the name of the deceased's spouse. For a brief period of time, from 1914 to 1919 Baltimore also maintained a separate group of death certificates for patients who died in hospitals. The Baltimore City death records are arranged in numerical order by certificate number, making them roughly chronological. However, to conduct an efficient search, a researcher should use the death index to obtain a certificate number, rather than searching through the certificates one by one. It is a vowel index, arranged by the first letter and first vowel of the individuals' surname. Each entry gives the decedent's name, the date of death, and the certificate number.

Although the State Board of Health began regulating death registration for the 23 counties in 1898, Baltimore City continued to maintain its own records until 1972. At some point the city microfilmed the death certificates, and unfortunately the original certificates for the years 1875 to 1949 were destroyed after the microfilming. The only extant copies of these certificates are now the microfilm copies. The Maryland State Archives holds the Baltimore City death records in the following series:

Beginning in 1950 Baltimore City Death Certificates were indexed  phonetically, a system whereby the initial of the last name is followed by three numbers representing the first three consonants after the initial.  This is known as the Soundex System, and the National Archives' Soundex Machine enables a researcher to convert a name to its soundex equivalent quickly.

(Death Record)

    1874-1972 BALTIMORE CITY HEALTH DEPARTMENT, BUREAU OF VITAL STATISTICS [MSA CM1132 (microfilm)]
    1950-1972 BALTIMORE CITY HEALTH DEPARTMENT, BUREAU OF VITAL STATISTICS [MSA C2108]

     (Death Record, Index)
    1875-1972 BALTIMORE CITY HEALTH DEPARTMENT, BUREAU OF VITAL STATISTICS [See mdvitalrec.net]

    (Death Record, BC Hospitals)
    1914-1919 BALTIMORE CITY HEALTH DEPARTMENT, BUREAU OF VITAL STATISTICS [MSA CM1140 (microfilm)]

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County Death Records 1898-1972

In 1898, the General Assembly passed a law regarding the registration of deaths in the 23 counties. The law declared that "the secretary of the State Board of Health shall be the State Registrar of Vital Statistics for Maryland; he shall. . . prepare the necessary methods, books, and forms for accurate registration of . . .deaths; and shall supply the local registrars, health officers, ministers, physicians, undertakers, midwives and other persons. . . the proper blanks, forms and books of record" (Chapter 312, Acts of 1898). This law initiated the recording of deaths in the 23 counties. It did not affect the city of Baltimore, however, because Baltimore's Health Department had been registering deaths since 1875. Initially, compliance with the law on the local level was incomplete. As the state Board of Health gradually increased its control over the local boards, registration became more reliable. Researchers should keep in mind, however, that as late as 1914 the Board of Health was still trying to increase compliance with the law, and some deaths went unrecorded. For further information on the history of this agency please see the agency histories for:
 


  The 1898 law also dictated that "the record of a death shall state the date and place of its occurrence, name, age, sex, color, condition, birth place, cause of death, duration of illness; the names, residence and color of parents, and the name and address of the attending physician." By 1911, the death records also included occupation, birth date, place of burial, and the name of the informant. In 1931 the Bureau of Vital Statistics added the residence of the deceased and the name of the spouse, if any. From 1898 to 1923 and from 1931 to 1985 the certificates are arranged chronologically by year and month, then alphabetically by county within each month, and then alphabetically by surname within each county. The records from 1924 to 1930 are arranged first by year, then by county, and then alphabetically by surname. Both arrangements make it possible to find a death record if the name, county, month and year of death are known. However, the Archives does have indexes in which to look up the date and place of death if that information is uncertain.

The Maryland State Archives holds the following death records for the 23 counties:
 

    (Death Record, Counties)
    1801-1910 BOARD OF HEALTH [MSA S1178, SM156 (microfilm)]
      There are very few certificates in this series from 1801 to 1897.
    1910-1951 DEPARTMENT OF HEALTH, BUREAU OF VITAL STATISTICS [MSA S1179]
    1951-1969 DEPARTMENT OF HEALTH, DIVISION OF VITAL RECORDS AND STATISTICS [MSA S1268]
    1969-1972 DEPARTMENT OF HEALTH, AND MENTAL HYGIENE DIVISION OF VITAL RECORDS [MSA S1488]

    (Death Record, Counties, Index)
    1898-1910 BOARD OF HEALTH [See mdvitalrec.net]
    1910-1951 DEPARTMENT OF HEALTH, BUREAU OF VITAL STATISTICS [See mdvitalrec.net]
    1951-1968 DEPARTMENT OF HEALTH, DIVISION OF VITAL RECORDS AND STATISTICS [MSA S1260]
    1951 DEPARTMENT OF HEALTH, DIVISION OF VITAL RECORDS AND STATISTICS [MSA S1260]
    1968-1972 The Maryland State Archives has no index for these dates.

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State Death Records (City and County) 1972-1994

On July 1, 1972 the Department of Health and Mental Hygiene Division of Vital Records took over the responsibility of registering Baltimore City deaths from the Baltimore City Health Department, Bureau of Vital Statistics. The separate series maintained by the two agencies became a single series of records covering both Baltimore City and the 23 counties:

    (Death Record, BC)
    1972-1973 DEPARTMENT OF HEALTH AND MENTAL HYGIENE, DIVISION OF VITAL RECORDS [MSA SM 28 (microfilm)]

    (Death Record)
    1973-1979 DEPARTMENT OF HEALTH AND MENTAL HYGIENE, DIVISION OF VITAL RECORDS [MSA S310]
    1973-1982 DEPARTMENT OF HEALTH AND MENTAL HYGIENE, DIVISION OF VITAL RECORDS [MSA SM 39 (microfilm)]
    1973-1994 DEPARTMENT OF HEALTH AND MENTAL HYGIENE, DIVISION OF VITAL RECORDS [MSA T1890]

These death records give the name, sex, race, age, marital status, birthplace, and occupation of the deceased; the date, place, and cause of death; names and birthplaces of parents; name of spouse, if any; names of attending physician and informant; and the date and place of burial. These records exist only in the originals, they have not been microfilmed. There is no index at the Archives.

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Death Record Indices at the Maryland State Archives

See Maryland Vital Records Indexing Project for indices available online.

    (Church Records, Death and Burial Index), 1686-1958, various dates for 13 churches. Index 29. MSA S1402  related Bulldog article
    (Death Record, BC, Index), 1875-1880, 1943-1949, See mdvitalrec.net
    (Death Records, Index), 1648-1720, 1865-1880, 1898-1918, incomplete. Index 31. MSA S1404.
    (Bible and Tombstone Records, Index), var.d. Refers to printed or manuscript records. Index 32. MSA S1406.

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